Description

Summary Description: 

The primary functions of the Nursing Administrative Assistant are to provide ongoing support in answering and directing phone calls, filing, taking notes, and coordination of medical documentation and records management.

Responsibilities for Nursing Administrative Assistant 

Assist HCS with maintaining currency of records on an ongoing basis. 
Maintain medical records, health plans, medical recommendations/authorizations and medication information for each program recipient as it pertains to the day habilitation service plans. 
Receive and direct phone calls, obtain necessary patient information to file and update patient records, ensure all forms and consents are completed by individuals and their guardians. 
Obtain reports and approval of treatment plans from primary physicians; and ensure that records/documentation meets regulatory requirements. Meet or exceed regulatory requirements for CARF and Day Habilitation programming. 
Assist with updating monthly progress notes and semi-annual reviews.  
Manage inventory of medical supplies and nursing stations with appropriate supplies, assist with cleaning.  

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor. 

Requirements

High school diploma or GED required 
Excellent interpersonal skills 
Ability to communicate clearly and effectively with individuals and other external parties in a courteous and friendly manner at all times 
Must be detail-oriented and highly organized 
Must be able to always maintain confidentiality